What is an internal control for personnel records?

 Personnel Records

1.      All personnel files contain the following documents: an application and/or resume, date of employment, position and pay rate, authorization of payroll deductions, W-4 withholding authorization, termination data where applicable, a signed confidentiality agreement, a signed acknowledgement of receipt of Employee Handbook, an emergency contact form, and other forms as deemed appropriate by the Operations Manager.

2.      All employees will fill out an I-9 form and submit the allowable forms of identification to the Operations Manager.

3.      The completed I-9 forms will be kept in a secure location separate from the personnel files.

4.      All personnel files are to be kept in a secure, locked file cabinet and accessed only by authorized personnel.